The committee has a responsibility to the both the local council and current plot holders to insure that all plots are used in accordance with the constitution. The average waiting list for an allotment is anything between 3 to 5 years and is steadily increasing in line with the current trend to 'grow your own' fruit and vegetables. Strict monitoring of this rule is required to ensure that those gardeners on the waiting list will receive an allotment as soon as practically possible.

The constitution clearly states:

7.         The Rules for the efficient working of all plots are: -

            (a) All tenants must cultivate their plots and maintain them in a satisfactory weed free condition and keep them well manured.

            (b) A tenant who fails to observe Rule (a) will be cautioned and if there has been no improvement after ONE month, the Secretary will write to the Tenant informing them that their tenancy has been terminated.

Plots are viewed on a weekly basis by members of the committee, but a formal inspection is carried out by designated members one week prior to the bi-monthly committee meeting. The inspection will include photographs of any offending plots that have fallen into a bad condition. This report will then be discussed at the following committee meeting.

It is normal practice to try to contact any plot holder by telephone in the first instance to find any justifiable reason why the plot has raised concern. Due consideration and allowances will be given for valid reasons and an agreed timetable will be agreed by both parties to regain the condition of the plot. If no valid reason is given or no improvement to the plot is seen within the agreed times then a formal letter according to item 7 (b) will be issued.

Allotment holders are also encouraged to report to the committee, plots which they consider to be unkept and in need of attention.